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The council meeting agenda tonight is 279 pages and there is lots to discuss! A report I requested from the planning department on total Community Improvement Funds spent is on our agenda showing the Town of Essex invested 1,690,552 into the businesses in our downtown cores since 2012! We are also again talking about Short Term Rentals in the town and have a few delegations to speak on the file. We will vote to end the Declaration of Emergency and see how returning to person will look for council, administration and delegations.
Public Presentations
Dennis Smith and Cindy McPhedran
-Short Term Rentals
That the delegation by Dennis Smith and Cindy McPhedran be received.
Mike Piche
-Short Term Rentals
That the delegation by Mike Piche be received.
Reports from Administration
Economic Development
Community Improvement Plan – Essex Centre and Harrow Final
Summary
Recommended Action:
That Economic Development Report-2022-05 entitled Community
Improvement Plan – Essex Centre and Harrow Final Summary
prepared by Nelson Silveira, Economic Development Officer dated
May 2, 2022, be received.
Economic Development
Essex Tourism Events Fund Applications
Recommended Action:
That Economic Development Report-2022-07 entitled Essex Tourism
Events Fund Applications – Q1 2022 prepared by Nelson Silveira,
Economic Development Officer dated May 2, 2022, be received;
That Council approve the distribution of $1,000.00 of funding to the
McGregor Music Festival Committee from the Essex Tourism Events
Fund; and
That Council approve the distribution of $2,000.00 of funding to
Colchester South and Harrow Agricultural Society from the Essex
Tourism Events Fund.
Community Services
Special Event Notice – Essex Fun Fest – July 7 to 10, 2022
Recommended Action:
That Community Services Report-2022-03 entitled Special Event
Notice – Essex Fun Fest – July 7 to 10, 2022 prepared by Jake
Morassut, Director, Community Services, dated May 2, 2022 be
Page 2 of 13
received;
That Council approve closing Talbot Street between Gosfield Townline
and County Road 8 in Essex Centre between 10:00 AM and 11:00 AM
for the Essex Fun Fest Parade with the lineup prior to the event taking
place on Harvey Street between Albert Street and Medora Avenue;
and
That Council approve the Essex Fun Fest for Significant Event Status
for the purposes of applying for their Special Occasion Permit (SOP)
for their event on July 7 to 10, 2022.
Community Services-2022-04 56
Special Event Notice – Colchester Walleye Derby – June 11, 2022
Recommended Action:
That Community Services Report entitled Special Event
Notice – Colchester Walleye Derby – June 11, 2022 prepared by Jake
Morassut, Director, Community Services, dated May 2, 2022 be
received;
That Council approve waiving Noise By-Law No. 2038 from 10:00 AM
to 11:00 PM on June 11, 2022, at the Colchester Park to accommodate
the entertainment for the Colchester Walleye Derby; and
That Council approve the Colchester Walleye Derby for Significant
Event Status for the purposes of applying for their Special Occasion
Permit (SOP) for their event on June 11, 2022.
Community Services
Special Event Notice – McGregor Music Festival – June 12, 2022
Recommended Action:
That Community Services Report-2022-05 entitled Special Event
Notice – McGregor Music Festival – June 12, 2022 prepared by Jake
Morassut, Director, Community Services, dated May 2, 2022 be
received;
That Council approve waiving Noise By-Law No. 2038 from 11:00 AM
to 8:00 PM on June 12, 2022 at Co-An Park to accommodate the
entertainment for the McGregor Music Festival; and
That Council approve the McGregor Music Festival for Significant
Event Status for the purposes of applying for their Special Occasion
Permit (SOP) for their event on June 12, 2022.
Community Services
Special Event Notice – McGregor Mug Run – September 17, 2022
Recommended Action:
That Community Services Report-2022-06 entitled Special Event
Notice – McGregor Mug Run – September 17, 2022 prepared by Jake
Morassut, Director, Community Services, dated May 2, 2022 be
received;
That Council approve waiving Noise By-Law No. 2038 from 2:00 PM to
12:00 AM on September 17, 2022 at Co-An Park to accommodate the
entertainment for the McGregor Mug Run;
That Council approve the race route starting at Co-An Park to Walker
Road (North bound parking lane only), to Parnell, to the Greenway, to
Concession 11 and back to Co-An Park; and
That Council approve the McGregor Mug Run for Significant Event
Status for the purposes of applying for their Special Occasion Permit
(SOP) for their event on September 17, 2022.
Community Services
Special Event Notice – Harrow Bluesfest Softball Tournament –
August 5 to 7, 2022
Recommended Action:
That Community Services Report-2022-07 entitled Special Event
Notice – Harrow Bluesfest Softball Tournament – August 5 to 7, 2022
prepared by Jake Morassut, Director, Community Services, dated May
2, 2022 be received; and
That Council approve the Harrow Bluesfest Softball Tournament for
Significant Event Status for the purposes of applying for their Special
Occasion Permit (SOP) for their event on August 5 to 7, 2022.
Community Services
Special Events Resource Team (SERT) Update
Recommended Action:
That Community Services Report-2022-08 entitled Special Event
Resources Team (SERT) Update prepared by Jake Morassut, Director,
Community Services, dated May 2, 2022 be received.
Community Services
Special Event Notice – Women Leading Change through
Movement Duathlon – September 17, 2022
Recommended Action:
That Community Services Report-entitled Special Event
Notice – Women Leading Change through Movement Duathlon –
August 21, 2022 prepared by Jake Morassut, Director, Community
Services, dated May 2, 2022 be received; and
That Council approve the duathlon race route with a run starting at the Harrow Soccer Complex, to Clark Street, to Erie Street North, to Sinasac Street West, to Roseborough Road, to Sinasac Street West, to Secord Street, to Clark Street, to Roseborough Road, to the Harrow Soccer Complex where participants will switch to bikes and go to
Concession Road 3, to Smith Road, to Concession Road 4, to SmithRoad, to Concession Road 3 and ending at the Harrow Soccer Complex on Roseborough Road.
Drainage
Appointment of an Engineer under Section 78 of the Drainage Act
to install new culverts in the 4th Concession Drain
Recommended Action:
That Drainage Report-2022-03 entitled Appointment of an Engineer
under Section 78 of the Drainage Act to install new culverts in the 4th
Concession Drain prepared by Lindsay Dean, Drainage
Superintendent dated May 2, 2022 be received; and
That Council appoint Rood Engineering Incorporated under Section 78
of the Drainage Act to install new culverts in the 4th Concession Drain.
Fire and Rescue Services
Firefighter Provincial Certification
Recommended Action:
That Fire and Rescue Services Report-2022-02 entitled Firefighter
Provincial Certification prepared by Richard Arnel, Fire Chief dated
May 2, 2022, be received for Council information.
Operations
Results of Tender – Supply and Application of Maintenance Stone
2022
Recommended Action:
That Operations Report-2022-04 entitled Results for Tender- Supply
and Application of Maintenance Stone 2022 prepared by Norm Nussio,
Manager, Operations and Drainage dated May 2, 2022 be received;
and
That Council award the Request for Tender- Supply and application of
Maintenance Stone 2022 to Jeff Shepley Excavating in the amount of
$190,000.00 including non-refundable Harmonized Sales Tax.
Legal and Legislative Services-2022-16 106
Procedural By-Law and Electronic Participation in Meetings
Recommended Action:
That Legal and Legislative Services Report entitled
Procedural By-Law and Electronic Participation in Meetings prepared
by Robert W Auger, Town Solicitor /Clerk dated May 2, 2022, be
received; and That Council endorses the status quo provisions of the procedural bylaw relating to electronic participation in meetings:
-OR That Council provides the following additional direction(s) relating to
proposed amendments to the procedural by-law in reference to
electronic participation in
meetings:____________________________________
_;
That Council direct administration to provide that delegations for the
regular and special council meetings be allowed to continue to have
the option of attending electronically;
That Council endorses and supports the live streaming of Regular and
Special Council meetings on a permanent going forward basis; and
That Council give direction to Administration to review and bring
forward recommendations relating to the live streaming of Committees
for the next term of Council.
Legal and Legislative Services
Results of Request for Proposal – Municipal Waste Collection Services
Recommended Action:
That Legal and Legislative Services-2022-17 entitled Results of
Request for Proposal – Municipal Waste Collection Services be
received;
That Council award the Request for Proposal for Municipal Waste
Collection Services to GFL Environmental Inc. (“GFL”) for a two year
period commencing May 2, 2022 and ending on May 1, 2024 and
direct Administration to return with the appropriate by-law for Council’s
consideration approving the entering into of an agreement for the
provision of Municipal Waste Collection Services; and
That the actual overage for the period of 7 months (May 1 to December
31, 2022) will be funded from the Garbage Levy Reserve and that the
Garbage Levy be adjusted in the next fiscal budget to fund any deficit
and subsequent rate increases.
County Council Update
Essex County Council Regular Meeting Minutes – April 6, 2022 121
That the minutes of the Regular County Council Meeting held April 6,
2022 be received
Correspondence
Correspondence to be received
That all of the correspondence listed in Agenda Item 13.1 be received
and, where indicated, to further share such information with the
community using suitable methods of communication.
City of Windsor
2021 Provincial Offences Act Annual Report
County of Essex
Intersection of County Road 23 and County Road 20
Town of Halton Halls
Build it Right the First Time
Union Water Supply System
Joint Board Management Minutes – March 16, 2022
Hastings Highlands
Funding Support for Infrastructure Projects – Bridge and
Culvert Replacements in Rural Municipalities
Multi-Municipal Wind Turbine Working Group
Concerns Related to Noise and Public Safety of Citizens
The Corporation of The Town of Cochrane
Year of the Garden 2022
Correspondence to be considered for receipt and support
Town of Essex
Termination of a Declaration of Emergency
That the Town of Essex declare a state of Local Emergency be
terminated in accordance with the Emergency Management
and Civil Protection, be received and supported.
Essex Fire and Rescue
International Firefighter’s Day
That the correspondence by the Essex Fire and Rescue
Services asking Council to consider proclaiming International
Firefighters’ Day (IFFD) in the Town of Essex, be received and
supported; and
That Council proclaims the day of May 4, 2022 as International
Firefighters’ Day (IFFD) by adopting the following resolution:
Whereas, Firefighters dedicate their lives to the protection of
life and property; and sometimes that dedication is in the form
of countless hours volunteered over many years, in others it is
many selfless years working in the industry; in all cases it risks
the ultimate sacrifice of a firefighter’s life; and
Whereas, International Firefighters’ Day (IFFD) is a time where
the community can recognize and honor the sacrifices that
firefighters make to ensure that their communities and
environment are as safe as possible; it is also a day in which
current and past firefighters can be thanked for their
contributions; and
Whereas, hailing from all walks of life, they are our mothers,
fathers, brothers, sisters, aunts, uncles, grandparents,
neighbors, and friends. They protect us without wanting of
recognition or reward. In our time of need they are there with
courage, compassion, and loyalty. They are the essence of the
true meaning of community.
Now, Therefore, I Mayor Richard Meloche, on behalf of the
Town Council and community at large, now call upon all
citizens of the Town of Essex and upon all patriotic, civic, and
educational organizations to observe the day of May 4, 2022,
in recognition of the patriotic service and dedicated efforts of
our fire and emergency services personnel.
Nature Canada
World Ocean Day – June 8, 2022
That the correspondence by Nature Canada asking Council to
consider proclaiming World Ocean’s Day in the Town of Essex,
be received or received and supported; and if supported
That Council proclaims the day of June 8, 2022 as World’s
Ocean’s Day by adopting the following resolution:
Whereas, Wednesday, June 8, 2022, is the 30th annual World
Ocean’s Day. World Oceans Day is the United Nations day for
celebrating the role of the ocean in everyday life and inspiring
action to protect it.
Whereas, Countries around the world, including Canada as a
prominent leader, have committed to protecting 30% of their
ocean territory by 2030 in order to reverse nature loss in the
ocean and safeguard at-risk marine life.
Whereas, The ocean is home to hundreds of species at risk,
vulnerable ecosystems, and is a crucial carbon sink shielding
us from the worst of climate change.
Whereas, The ocean produces over half of the world’s oxygen
and absorbs 50 times more carbon dioxide than our
atmosphere. Therefore protecting the ocean is in the interest of
all life on Earth, and communities both coastal and inland, as it is essential to our shared future.
Whereas, It is the jurisdiction of the Government of Canada,
under various pieces of legislation and regulation, to establish
marine protected areas in consultation with Indigenous
Peoples. Many Indigenous nations and communities are
leading in the conservation of the ocean, and have been
stewards of the ocean since time immemorial.
Whereas, It is important for municipal leaders to demonstrate
support for actions to safeguard the ocean, as they have for
action on climate change and other environmental matters of
national importance.
Whereas, In celebrating the ocean, and protecting its habitats
and ecosystems, we can together raise the profile of ocean
conservation’s critical role in improving planetary health and
slowing the crisis of species collapse and ecosystem decline.
Therefore be it resolved that the Town of Essex recognizes the
30th anniversary of World Oceans Day on June 8th, 2022 and
supports national and international efforts to protect 30% of the
ocean by 2030.
Arts, Culture, and Tourism Committee
Resignation of Patti Oshar from the Arts, Culture, and
Tourism Committee
That a letter be sent to Patti Oshar thanking her for her time
spent on the Arts, Culture and Tourism Committee.
Committee Meeting Minutes
That the Committee Meeting minutes listed in Agenda Item 14, together with any
recommendations to Council noted therein, be received, approved and adopted
as circulated.
Finance Committee – April 11, 2022 192
Essex Municipal Heritage Committee – March 31, 2022 196
Financial
February 2022 Bank Payments Report 202
That the Bank Payments Report, including February 2022 cheque
register, cheque number 54095 to cheque number 54209 and
electronic funds transfer (EFT) payment number EFT006124 to
EFT006316 inclusive in the amount of $3,459,844.30; the
Preauthorized Payments for the month of February in the amount of
$348,166.69; and Payroll for the month of February in the amount of
$379,595.78, be ratified as submitted.
2022 March Bank Payments Report 212
That the Bank Payments Report, including March 2022 cheque
register, cheque number 54210 to cheque number 54309 and
electronic funds transfer (EFT) payment number EFT006317 to
EFT006541 inclusive in the amount of $5,629,720.15; the
Preauthorized Payments for the month of March in the amount of
$405,301.07; and Payroll for the month of March in the amount of
$539,078.84, be ratified as submitted.
Q1 Operating and Capital Variance Reports 223
That Operating and Capital Variance Reports as at March 31, 2022 be
received.
New Business
Notices of Motion
17.1. The following Notice of Motion was presented at the April 19, 2022
Regular Council Meeting and is being brought forward this evening for
Council’s consideration:
Mayor Meloche
Moved by Mayor Meloche
Seconded by ____
That in recognition of the Essex 73’s approaching their 50th
year and being the winningest Junior “C” franchise in Ontario,
that direction be given to Administration to develop insertable
gateway signage for the 5 Essex Centre gateway signs to
recognize their 50 years.
Councillor Bondy
Moved by Councillor Bondy
Seconded by ____
That Council request from Administration an updated sanitary
sewage and storm water capacity for all wards in the Town of
Essex.
Councillor Matyi
Moved by Councillor Matyi
Seconded by ____
That Council direct Administration to provide that all licence
applications to operate short term rental properties established
after May 2, 2022 require the owner of the short term rental
either be living in or on the property which is their primary
residence or be within 100 metres of the property in their
primary residence in order to be considered for a licence to
operate a short term rental unit in a residential (R) zoned
property.
The following Notice of Motion is being presented this evening and will
be brought forward for Council’s consideration at the May 16, 2022
Regular Council Meeting:
Councillor Bondy
Moved by ____
Seconded by ____
That Council use either grant money or funds from the Council
Contingency fund to construct/install an accessible bathroom
at the Kinsmen field house in Ward 1.
