It is a smaller agenda but with some controversial topics, the Vaccination Policy and Indemnification By-Law. Council meets earlier at 3 for a closed meeting and then again at 4:30 for a Special Council Meeting, zoning By-Law Amendment (vacant Land on Dunn Road). There will be a closed meeting update in the open session and you can tune into the Special Meeting and Regular Meeting on YouTube Essex Ontario.
Public Presentations
Request for Site Specific Exemption from the Town of Essex Fence Bylaw 384
Lynn O’Brien, Property Owner 12
Request for Exemption from Section 9 of the Fence By-Law
( to exceed permitted maximum height of 1.8 metres/6
feet)
Nicole Meloche
Opposition to 108 McCarthy Road Request for an
exemption from the Fence By-Law
That the delegations by Lynn O’Brien and Nicole Meloche be
received and that Council support/does not support the request
for an exemption from Section 9 of the Fence By-Law No. 384
Reports from Administration
Human Resources
Town of Essex Vaccination Policy
That Human Resources-2021-02 Report entitled Town of Essex
Vaccination Policy prepared by Brandi Sieben, Manager, Human
Resources dated October 4, 2021 be received.
And that Council approve Policy #HS 04-26 as presented with
immediate effect.
Parks and Facilities
Heritage Train Station Caboose Reallocation of Funds
That Parks and Facilities-2021-13 report entitled Train Station Caboose
Reallocation of Funds, located at the Essex Train Station, prepared by
Jake Morassut, Manager, Parks and Facilities dated October 4, 2021
be received; and
That Council approve the reallocation of expenditures from the
Heritage Train Station Caboose project (CS-20-0075) to repair the
damaged chimney at the Essex Train Station.
Parks and Facilities
Special Events Resource Team (SERT) October Update
That Parks and Facilities-2021-017 report entitled Special Events
Resource Team (SERT) October Update be received for council
information.
Parks and Facilities
Cooling Station Update in Recreational Facilities
That Parks and Facilities Cooling Station Update in Recreational Facilities dated October 4, 2021 be received;
and that Council direct administration to discontinue the providing of
cooling stations during Windsor Essex County Health Unit (WECHU)
heat warnings.
Planning
Redline Revision Request for Phase 2 of the Dalla Bona
Residential Subdivision
That Planning-2021-23 report entitled Redline Revision Request for
Phase 2 of the Dalla Bona Residential Subdivision (File No. 37-T06004) (Ward 4) prepared by Rita Jabbour, RPP, Manager, Planning
Services dated October 4, 2021 be received;
That Council authorize the Request for redline revisions relating to
Phase 2 of the Dalla Bona residential subdivision; and
That the Manager of Planning Services for the County of Essex be
advised accordingly of Council’s resolution.
Legal and Legislative Services
Municipal Pet Licensing Software
That Legal and Legislative Services-2021-16 report entitled Municipal
Pet Licensing Software prepared by Shelley Brown, Deputy Clerk
dated October 4, 2021 be received;
That Council authorize Administration to enter into a contract with Milo
Animal Licensing Inc. for the procurement of their online pet licensing
software;
That Council authorize the additional revenues and expenditures
outside of the 2021 approved budget in the amount of $4,123.54 of
revenues and $6,085.33 of expenditures, with the net impact of
$1,961.79 to be funded through the approved 2021 animal control
operating budget;
That Council authorize the pre-approval of 2022 revenues of
$10,288.80 and expenses of $12,724.38;
That Council authorize the implementation of a convenience fee for all
credit card transactions through the Milo Software, of $1.10 per
transaction, to be evaluated and adjusted annually through the Fees
and Charges By-law.
Legal and Legislative Services
Farmland Lease Agreement with Grondin Farms Ltd.
That Legal and Legislative Services-2021-19 report entitled Farmland
Lease Agreement with Grondin Farms Ltd. prepared by Robert Auger,
Town Solicitor, Legal and Legislative Services/Clerk, dated October 4,
2021, be received;
That Council approve the continuation of the lease of said lands by
entering into a lease agreement with Grondin Farms Ltd. to farm Part
of Lots 4 and 5, Plan 202, a parcel of land on the west side of
Roseborough Road in the Town of Essex for a term of six (6) years
commencing January 1, 2022, and ending December 31, 2027,
pursuant to the terms and conditions of the lease as outlined in By-Law
2061; and
That By-Law No. 2061 being a by-law to authorize the execution of a
lease agreement between the Corporation of the Town of Essex and
Grondin Farms Ltd. for the lease of farmland be read a first, second
and third time and finally passed on October 4, 2021.
10.7.1. By-Law 2061
Legal and Legislative Services
Indemnification By-Law
That Legal and Legislative Services-2021-21 report entitled
Indemnification By-Law prepared by Robert Auger, Town Solicitor,
Legal and Legislative Services/Clerk, dated October 4, 2021, be
received; and
That By-Law No. 2066 being a by-law to provide indemnification for
current and former members of Council, local boards, committees, and
employees with respect to certain activities or proceedings arising from
their duties be read a first, a second time and be provisionally adopted
on October 4, 2021.
That Council authorize any payments made, under By-Law No. 2066,
in excess of the approved operating budget, be funded through the
unspent legal reserve.
Information Technology
Results of Request for Proposal – Supply and Install Multifunction
Device
That Information Technology Report 2021-001 entitled Results of
Request for Proposal – Supply and Install Multifunction Device
prepared by Jack Barron, Manager of Information Technology dated
October 4, 2021 be received;
That Council award the Request for Proposal for the Supply and Install
Multifunction Devices for the Town of Essex to Xerox Canada Ltd. and
that the Town enters into a 5-year lease agreement, in the total amount
of $78,361.16 including non-refundable Harmonized Sales Tax; and
That Council award the Request for Proposal for the Supply and Install
Multifunction Devices for the Essex OPP to Kelcom Document Division
and that the Town enters into a 5-year lease agreement, in the total
amount of $6,308.31 including non-refundable Harmonized Sales Tax.
Drainage
Appointment of an Engineer under Section 78 of the Drainage Act
to install a new culvert in the Campbell Sideroad Drain,
That Drainage-2021-11 entitled Appointment of an Engineer under
Section 78 of the Drainage Act to install a new culvert in the Campbell
Sideroad Drain prepared by Lindsay Dean, Drainage Superintendent
dated October 4, 2021 be received; and
That Council appoint Rood Engineering Incorporated under Section 78
of the Drainage Act to install a new culvert in the Campbell Sideroad
Drain.
